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Demand and Supply Administrative Assistant - Portland Region
Category: Banking
  • Your pay will be discussed at your interview

Job code: lhw-e0-90670115

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  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
  17 Views, 0 Applications  
Demand and Supply Administrative Assistant - Portland Region

Title: Demand and Supply Administrative Assistant - Portland Region
Location: US-OR-Portland-Portland
Other Locations:

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for diverse, talented team members who want to grow and start your impossible with us.

Who we're looking for

Toyota's Portland Region is looking for a passionate and highly-motivated Demand and Supply Administrative Assistant.

The primary responsibility of this role is executive-level administrative support, acting with little supervision, anticipating needs while managing the day-to-day workflow and prioritizing various projects for the Portland Regional Office.

Reporting to the Regional Demand and Supply Manager, the person in this role will support the Portland Region's objective to support the goals and work of the field office and dealers.

What you'll be doing

+ Providing support to the Demand and Supply department to ensure that office operations run effectively, including administrative tasks, ad hoc requests and customer service to dealership personnel.

+ Utilizing problem solving skills needed to help manage business priorities, change schedules, prepare monthly reports from different data sources and coordinate travel arrangements.

+ Handling administrative tasks for the Demand and Supply department, including attending meetings and preparing meeting recap notes, event planning, catering for meetings and conference room scheduling.

+ Managing dealership correspondence, including preparing and sending monthly Vehicle Supply letters and emails and archiving files for the department.

+ Completing budget-related activities, such as budget tracking, monitoring and reconciling expenses, conducting and tracking departmental purchasing with company credit card and completing accurate budget reporting.

+ Supporting fellow team members in the office when projects and initiatives require additional resources.

+ Embracing, sustaining and living the Portland Region's Operating Principles of Deliver Excellence, Take Ownership, Have Fun, Work Together, Be Transparent and Keep Growing.

What you bring

+ Extensive experience as administrative assistant

+ Prior experience supporting an executive-level position

+ Associates degree or higher or equivalent professional work experience

+ Background in handling highly confidential records and correspondence

+ Excellent organizational skills

+ Strong ability to multi-task on a variety of projects

+ Strong knowledge of supporting departments, organization, operations policies and procedures

+ Proficiency in MS Outlook, Excel, Word, PowerPoint

Added bonus if you have

+ Bachelor's degree or higher

+ Automotive experience

This position is a Flex 40 only position and is eligible for TMS Limited Relocation Benefits.

What we'll bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

+ A work environment built on teamwork, flexibility and respect

+ Professional growth and development programs to help advance your career, as well as tuition reimbursement

+ Vehicle purchase & lease programs

+ Comprehensive health care and wellness plans for your entire family

+ Flextime and virtual work options (if applicable)

+ Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute

+ Paid holidays and paid time off

+ Referral services related to prenatal services, adoption, child care, schools and more

+ Flexible spending accounts

+ Relocation assistance (if applicable)

What you should know

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question or need assistance with your application? Check out the How to Apply section of our careers page on

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

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