Job Actions

Job Information

Administrative Specialist 2 (Forensic Services)
SALEM OR 97309
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-85759344

Company Profile

State of Oregon

Contact Company

Local Information

Laugh while you Look

Sponsored Ads


  Job posted:   Tue Mar 13, 2018
  Distance to work:   ? miles
  1 Views, 0 Applications  
Administrative Specialist 2 (Forensic Services)
Administrative Specialist 2 (Forensic Services)



Administrative Specialist 2 (Forensic Services)


$2,897.00 - $4,174.00 Monthly


Salem, OR

Job Type



State Police-Police Services

Job Number



3/23/2018 11:59 PM Pacific

+ Description

+ Benefits

+ Questions


This is a permanent full-time position with the Department of State Police, Forensic Services Division in Salem. This recruitment will be used to establish a list of qualified applicants and may be used to fill future openings.

Current OSP employees who meet the minimum qualifications of this position will be given preference in the selection process.

This position is represented by the American Federation of State, County and Municipal Employees (AFSCME). Union members pay union dues; non-union members pay "fair share."

Prior to being offered a position, finalists must pass a fingerprint-based security/criminal record background check, as well as a thorough background investigation. Conviction of a crime will not automatically preclude appointment. Adverse background data may be grounds for immediate disqualification.

Agency Overview

We are the provider of Premier Public Safety Services for Oregon each and every day. Our mission is to enhance the livability and safety for the State of Oregon by protecting the people, property, and natural resources of the State. The OSP workforce is comprised of more than 1,300 sworn and professional staff in the areas of patrol, criminal investigation, forensic services, medical examiner, state fire marshal, gaming regulation, fish and wildlife regulation, public safety communications, and information management with a biennial budget of approximately $426 million total funds.

Duties & Responsibilities

Assists the Division Director with managing authorized positions. Works with Division management and HR staff to post open positions while ensuring compliance with DAS policies. Interprets and applies policies and procedures in regard to hiring of personnel, including both OSPOA and AFSCME members. Assists in evaluating applications to determine if minimum eligibility requirements are met. Responsible for all applicant correspondence, scheduling, coordination of interviews, and completion of required urine drug screens and background investigations. Ensures all employees have updated position descriptions and manages the completion of annual employee evaluations. Updates organizational charts. Develops spreadsheets and manages databases that track Division personnel.

Serves as the purchasing liaison for the Division and the Procurement Section. Interprets and applies state purchasing guidelines, reviews purchasing and bid documents received from the field for compliance. Educates the Division staff on state purchasing guidelines. Monitors the status of long term purchasing contracts, assesses compliance with contracts, and assists in resolving issues. Prepares Purchase Orders for authorization and processes and distributes to necessary vendors, Accounting Section, Procurement Section and forensic staff. Responsible for tracking and ensuring all Purchase Orders are properly processed and maintained via Planergy Purchase Control Database.

Interprets and applies state travel policies and the portions of collective bargaining agreements that pertain to travel and training. Processes and screens employee Training Requests for accuracy and submits to the Division Director for approval. Maintains training database for all training requests to ensure compliance with Division policies and procedures. Registers staff members when needed for training. Interprets and applies training and travel reimbursement policies. Reviews expense claims for accuracy before turning them in to accounting for remittance. Educates Division staff on reimbursement policies.

Responds to public records requests and discovery requests according to the Division's Operations Manual. Interprets and applies Oregon Public Records Laws and Discovery rules (ORS 136.815(1)(c), and 192.410-192.505. Composes and types a variety of correspondence, reports and confidential material including minutes from meetings and routine memorandums and letters. Communicates with local law enforcement agencies in the State of Oregon.

Perform the primary administrative, business, and evidence related duties in support of the Division, such as being the first contact for agency clients and the general public, answering phones and explaining policies, rules, and procedures, scheduling meetings and taking meeting notes. The position handles administrative and confidential matters as assigned by the Division Director, Operations Manager, Quality Assurance Manager, Laboratory Directors, and Laboratory Supervisors. Must be able to appropriately handle stress and interact with others. Receives, opens and routes all mail and prepares outgoing mail. Orders and maintains office supplies. Responsible for maintaining all Division files and filing systems, both electronic and hard copy, and ensures compliance with record retention schedules. Interprets and applies state policies on record retention.

Qualifications, Required & Requested Skills


Your answers to the supplemental questions must be consistent with your described work experience. Your application will be reviewed to determine if you meet minimum qualifications based on your responses to the 'Supplemental Questions'. If you meet minimum qualifications, your responses will be further reviewed to determine if you possess the preferred skills for this position.

o Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;


o an equivalent combination of training and experience (One year of postsecondary education may be substituted for up to one year of the experience.)


+ Experience creating policies and surveys

+ Maintaining Databases

+ Purchasing experience

+ Originating documents

+ Coordinating the development and monitoring of contracts and agreements

+ Proofreading documents

Only the candidates whose experience most closely match the qualifications and requested skills of this position will be invited to an interview.

Additional Information

TO APPLY, follow the "Apply" link above.

Only complete applications will be considered. Be sure to answer all supplemental questions and attach all required documents.

The pay and benefits on all announcements may change without notice.

Employee is required to maintain a drug/alcohol free workplace in accordance with the 1988 DrugFree Workplace Act and Department Policy.

"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire." Please note, this employer will not sponsor applicants for H1-B visas.


Selection Process: The selection process consists of a review of your application and an evaluation of your education, experience and training. Resumes will not be reviewed unless we request them. Please note that your responses will also be evaluated for grammar, spelling and punctuation. Qualified applicants whose background most closely matches the needs of the position will be invited to interview.

Preferences: In addition to Veterans Preference, preferences in interviewing may be granted to the following categories of applicant:

+ Current or Previous OSP Employees

+ Oregon Residents

Communication: All communication regarding your application and status will be done by e-mail. To insure clear communication, please unfilter emails from and

Background check: Prior to being offered a position, finalists must pass a fingerprint-based security/criminal record background check, and some higher level positions may include a thorough background investigation. Conviction of a crime will not automatically preclude appointment. Adverse background data may be grounds for immediate disqualification.

For more information on veterans' preference points, visit:

For more information about Oregon State Police visit:

The Oregon State Police is an equal opportunity, affirmative action employer committed to workforce diversity and inclusion.

Core benefits

Medical, vision and dental insurance

+ Comprehensive medical, dental and vision plans for the employee and qualified family members

+ $5,000 in employee basic life insurance

Retirement benefits

+ Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

+ Employer paid defined benefit and defined contribution programs

**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

+ Sick leave earned at the rate of 8 hours per a month with no maximum accumulation

+ Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments

+ 24 hours personal leave earned each fiscal year

+ Ten paid holidays a year

The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

+ Term life (employee, spouse or domestic partner, and dependents

+ Long-term and short-term disability

+ Accidental Death and Dismemberment

+ Long-term care (self and eligible family members)

+ Flexible spending accounts

+ Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.

More Information »